We are looking for a new Office Manager to start in mid-July 2026. Ideally, you should be able to work in our office every day, with your hours spread out over the week.
Duties & Responsibilities
Office Management
- Weekly grocery shopping (fruit, milk, etc.)
- Office Supplies Orders
- Office maintenance (cleaning the coffee machine, watering the plants)
- Postal and telephone services
- Address Management
- Organizing team events, birthday cards, etc.
- Appointment scheduling for GL & ML upon request
- Assistance with basic bookkeeping tasks
- Invoicing, basic bookkeeping tasks
HR
- Support for onboarding and offboarding of new and existing employees
- Development and organization of internal surveys and annual performance reviews
- Make updates to the personnel regulations
IT
- Point of contact for all IT matters
- Manage the Microsoft Admin Center (for example, add new mailboxes, purchase and assign licenses, create new employees, etc.)
- Teams Admin Center, including management of Teams calling
- Procurement and installation of new equipment
- Support with the implementation of new software (testing)
- Make updates to the IT security policy
Marketing
- Write and publish blog posts
- Write and post LinkedIn posts
- Make simple changes to the website; work with the agency on larger projects.
- Coordination of Google Ads and SEO campaigns with the agency
- Prepare and send newsletters
Your Profile
- Commercial apprenticeship (EFZ) or business administration or business informatics student
- Previous work experience in office management, HR, or as an assistant is a plus
- A strong commitment to customer service and a passion for serving as the central point of contact within the company
- Ideally, a strong interest in IT topics as well as an interest in tools and systems (e.g., Microsoft 365, Teams, Admin Center)
- Proficiency in using common Microsoft Office applications
Personal qualities
- Reliable, discreet, and responsible
- Flexible and willing to contribute ideas and provide support in various areas
- Enjoyment of varied tasks within a young team and a dynamic environment
Become a part of adminster.
We look forward to receiving your application via email.
